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Getting Started - sWord Index The Interface Documents Document Title Document Subtitle Document Properties Document Versions Document Types Document Models Create a New Document Open a Document Share a Document Preview a Document Publish a Document Delete a Document Document Attachments Document Sharing Document Publishing Quick Publish Publish for All Users Publish for Registered Users Customized Publishing Publishing and Versioning Document Versions Blocks and Tags About Blocks Select a Block Duplicate a Block Move a Block Remove a Block Open a Block (Tag Editing) Restrict Access to a Block Paragraphs And Lists Insert a Line break Insert a Paragraph Edit the Text Align a Paragraph Indent a Paragraph Convert a Paragraph to a List Duplicate a Paragraph Move a Paragraph Remove a Paragraph Restrict Access to a Paragraph Nesting Paragraphs Text and Formatting Edit Text Replace Text Change Font Size Bold Text Italic Text Small-Caps Text Underlined Text Overlined Text Strike-through Text Superscript Subscript Insert a Format Block Select a Format Block Move a Format Block Duplicate a Format Block Remove a Format Block Restrict Access to a Format Block Links and Anchors Link to an External Site Link to an Email Address Link to a Site Tool Link to a Site Document Link to a Site Library Item Link to an Attachment Create a Page Anchor Link to a Page Anchor Remove a Link Select a Link or Anchor Move a Link or Anchor Duplicate a Link or Anchor Restrict Access to a Link or Anchor Nesting a Link or Anchor Tables Insert a Table Manage Table Properties Edit Table Cell Contents Select a Table Move a Table Duplicate a Table Remove a Table Restrict Access to a Table Nesting a Table Images Insert an Image Manage Image Properties Select an Image Move an Image Duplicate an Image Remove an Image Restrict Access to an Image Using the Site Library Code Blocks XHTML Syntax Insert a Code Block Select a Code Block Move a Code Block Duplicate a Code Block Restrict Access to a Code Block Site Libraries ForumsAdditional Support
About Handling Online Versions While Publishing
During the publication of a document, sWord will always ask present you with the Confirmation screen, before going ahead with the publication.
During this step, if there is a current version of the document published, sWord will ask you what you'd like to do with it.
Here is a description of the different options you can choose from:
Delete it
Choose this option if you do not want to keep a copy of the previous version of the document.
It is a good idea to delete previous versions of documents when having a history of that document is not necessary since every version of a document uses server space.
For example, if the only difference between the current version and the one you are about to publish is a simple correction of a spelling error, then it probably isn't necessary to keep the older version.
Leave it Published
Choose this option if you want to keep the previous version of the document online, as well as the version you are about to publish.
For example, suppose that the document you are publishing is entitled "Pricelist", the version currently online contains March prices, and you are about to publish April prices.
If you want your clients to be able to confront the two versions of the pricelist, you should use this option since it allows both versions to be simultaneously online.
Unpublish and Archive it
Choose this option if you want to keep the previous version of the document for your reference only, and replace the it with the version you are about to publish.
For example, suppose that the document you are publishing is entitled "Pricelist", the version currently online contains March prices, and you are about to publish April prices.
If you don't want your clients to be able to confront the two versions of the pricelist, you should use this option since it will replace the March prices with April prices. You will still be able to access the March prices version in the Versions Manager.