Publish a Document for Registered Users
- If there is a current version of the document published, sWord will ask you what you'd like to do with it. Choose from the following options:
- Delete it
- Leave it published
- Unpublish and archive it
If you are unsure as to which option to read Handling Online Versions While Publishing.
- Delete it
- Once you have made your selection, click the Yes, I'm sure button to confirm publication.
Only click the Yes, I'm sure button once, then wait for sWord to park the Satellite Window and refresh your main browser window. When the page refreshes, the document will no longer be in editing. If you want to make more changes to the document at this point, you will have to open it for editing.
If at any point you decide not to publish the document, simply press the close button, or the No, nevermind buton. sWord will park the Satellite Window, the document will not be published, and no changes will take place in your main browser screen.
When to publish for registered users
This option will make the document visible to all registered site users, regardless of what type of user they are.
That means that the document will be visible to anyone who has logged in to the site. The document will not be visible to those who have not logged in.
Some common examples of files published for registered users are "Price list", "Newsletter", "Customer Support" etc.
Note: do not us this option if you want to restrict access to a document to a specific group of users, as this option will treat you anyone with a login in the same way - whether they are a client, site administrator or otherwise .