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What is Mooffanka
Getting Started - sWord Index The Interface Documents Document Title Document Subtitle Document Properties Document Versions Document Types Document Models Create a New Document Open a Document Share a Document Preview a Document Publish a Document Delete a Document Document Attachments Document Sharing Document Publishing Quick Publish Publish for All Users Publish for Registered Users Customized Publishing Publishing and Versioning Document Versions Blocks and Tags About Blocks Select a Block Duplicate a Block Move a Block Remove a Block Open a Block (Tag Editing) Restrict Access to a Block Paragraphs And Lists Insert a Line break Insert a Paragraph Edit the Text Align a Paragraph Indent a Paragraph Convert a Paragraph to a List Duplicate a Paragraph Move a Paragraph Remove a Paragraph Restrict Access to a Paragraph Nesting Paragraphs Text and Formatting Edit Text Replace Text Change Font Size Bold Text Italic Text Small-Caps Text Underlined Text Overlined Text Strike-through Text Superscript Subscript Insert a Format Block Select a Format Block Move a Format Block Duplicate a Format Block Remove a Format Block Restrict Access to a Format Block Links and Anchors Link to an External Site Link to an Email Address Link to a Site Tool Link to a Site Document Link to a Site Library Item Link to an Attachment Create a Page Anchor Link to a Page Anchor Remove a Link Select a Link or Anchor Move a Link or Anchor Duplicate a Link or Anchor Restrict Access to a Link or Anchor Nesting a Link or Anchor Tables Insert a Table Manage Table Properties Edit Table Cell Contents Select a Table Move a Table Duplicate a Table Remove a Table Restrict Access to a Table Nesting a Table Images Insert an Image Manage Image Properties Select an Image Move an Image Duplicate an Image Remove an Image Restrict Access to an Image Using the Site Library Code Blocks XHTML Syntax Insert a Code Block Select a Code Block Move a Code Block Duplicate a Code Block Restrict Access to a Code Block Site Libraries ForumsAdditional Support
Manage Document Versions
To manage document versions (or even just to view the document versions), choose File > Versions from the Menu Bar. The Satellite Window will open to the Versions Manager screen.
sWord will list all of the previous versions of the document in the archive. For each version listed, sWord provides you with the following information:
Document Name
To open a version for viewing, click on the document name once.
See Open a Version for Viewing below.
Version Number
If the only version in the archive is "version 0", this means that the document has never been published since it has been created.
The most recent version has the highest number. For example, Version 3 is more recent than Version 1, and will be placed at the top of the list.
Current Status
- in editing
- visible only to registered users
- unpublished and archived
Republishing/Unpublishing Options (contextual)
These may or may not be visible depending on the current status of the version.
See Republish a Version or Unpublish a Version below.
Date of Reference
By default, this is the date the document was initially published. However, the date of reference can also be manually set via the Document's Properties Window.
Last Update Date
The date of the last update made to the version.
Expiration/Substitution Date (contextual)
The date the version was unpublished or replaced.
Note: when publishing a new version of a document, if you choose to delete the version currently online, that version will be completely deleted. You will not find any reference to it in this archive.
Open a Version for Viewing
To open a version for viewing, click on the document name once. sWord will then park the Satellite Window and open the version in your main browser window.
Unpublish a Version
To unpublish a version, click on the Unpublish this version link. This link is only visible for versions which are currently published.
The rights and restrictions to view the version will be saved in the event you choose to republish in the future.
Republish a Version
To republish a version, click on the republish this version link. This link is only visible for versions which are currently unpublished.
The version will be published with the same rights and restrictions it had at the time it was unpublished.
For example, suppose you have a document “price list”. The first version (Version 1) was published for all users, but has since been unpublished and replaced by Version 2... and so on and so forth all the way up until Version 9.
Let’s assume that by the time Version 9 was published, the company policy had changed, and only registered users were to view the pricelist. Version 9 was therefore Published for Registered Users only.
If at this point, you decide to republish Version 2, it would be visible to all users - registered or not. In other words, it “picks up where it left off" as if nothing has changed in the meantime.