Search
Help Contents
What is Mooffanka
Getting Started - sWord Index The Interface Documents Document Title Document Subtitle Document Properties Document Versions Document Types Document Models Create a New Document Open a Document Share a Document Preview a Document Publish a Document Delete a Document Document Attachments Document Sharing Document Publishing Quick Publish Publish for All Users Publish for Registered Users Customized Publishing Publishing and Versioning Document Versions Blocks and Tags About Blocks Select a Block Duplicate a Block Move a Block Remove a Block Open a Block (Tag Editing) Restrict Access to a Block Paragraphs And Lists Insert a Line break Insert a Paragraph Edit the Text Align a Paragraph Indent a Paragraph Convert a Paragraph to a List Duplicate a Paragraph Move a Paragraph Remove a Paragraph Restrict Access to a Paragraph Nesting Paragraphs Text and Formatting Edit Text Replace Text Change Font Size Bold Text Italic Text Small-Caps Text Underlined Text Overlined Text Strike-through Text Superscript Subscript Insert a Format Block Select a Format Block Move a Format Block Duplicate a Format Block Remove a Format Block Restrict Access to a Format Block Links and Anchors Link to an External Site Link to an Email Address Link to a Site Tool Link to a Site Document Link to a Site Library Item Link to an Attachment Create a Page Anchor Link to a Page Anchor Remove a Link Select a Link or Anchor Move a Link or Anchor Duplicate a Link or Anchor Restrict Access to a Link or Anchor Nesting a Link or Anchor Tables Insert a Table Manage Table Properties Edit Table Cell Contents Select a Table Move a Table Duplicate a Table Remove a Table Restrict Access to a Table Nesting a Table Images Insert an Image Manage Image Properties Select an Image Move an Image Duplicate an Image Remove an Image Restrict Access to an Image Using the Site Library Code Blocks XHTML Syntax Insert a Code Block Select a Code Block Move a Code Block Duplicate a Code Block Restrict Access to a Code Block Site Libraries ForumsAdditional Support
Open a Document for Editing
To open an existing document, choose File > Open from the Menu Bar. The Satellite Window will appear with the Open screen
Once you have chosen the document to open (see below), sWord will park the Satellite Window and open the selected document in edit mode.
If at any point you decide not to open a document, simply press the close button. sWord will park the Satellite Window, the document will not be opened, and no changes will take place in your main browser screen.
Note: sWord will only list documents which you have editing rights. That usually means that you are either the author of the document, or that the author has shared the document with you in read/write. In the event your site has a complex system of groups and permissions, you may find that you no longer have the rights to edit a document which you authored. For more site specific information, you will need consult your system administrator.
Opening an document already in editing
These documents will be listed in the top portion of the page in the List of documents in editing.
Click on the title of a document to open it in edit mode.
Only click once, then wait for sWord to park the Satellite Window and open the selected document in your main browser window.
Note: regardless of whether there is a previous version currently published, no versions currently published, or if the document as ever been published - a document is considered "already in editing", when the most recent version is not currently published.
Opening a published document
These documents will be listed in the top portion of the page in the List of documents in editing.
1. Select one of the following options from the pull down menu:
Leave current version published while editing a new version
This is the default option. If you are not familiar with document versioning, or you the document you are opening does not contain time-sensitive information, then chances are this option will be fine for you.
By choosing this option, you will essentially be telling sWord to leave the actual version of the document online, and create a copy of that version for you to edit. Your site visitors will continue to see the current version online until you publish the new one.
For example, let’s assume that we have a document entitled “Price List”, which has three versions: 1-January Prices, 2-February Prices and 3-March Prices. Suppose that version 3-March Prices is currently published.
By choosing this option, you will be creating version 4-April Prices, but your visitors will continue to see version 3-March Prices, until you actually publish version 4.
This option may be useful if you want to prepare the April's prices ahead of time. You will be able to do so without interfering with the March's pricelist (since it's presumably still March). This way your visitors will continue to see your March pricelist list until you decide to publish April's pricelist (presumably on April 1st).
Note: you must explicitly publish the new version - it is not time based, and will not happen automatically.
Unpublish the current version while editing new version
By choosing this option, you will be telling sWord to edit the current version directly, without leaving a copy of the actual version for users to view.
sWord will automatically redirect any links to this document to the most recent published version. To find the most recent published version, sWord searches backwards through all previous versions of the document until it finds a published version.
If no published version iss found, then sWord will deactivate all links to this document so that your visitors will not encounter broken links, or “empty” menu items.
For example, let’s assume that we have a document entitled “Price List”, which has three versions: 1-January Prices, 2-February Prices and 3-March Prices. Suppose that version 3-March Prices is currently published.
By choosing this option, you will be creating version 4-April Prices, and you will be unpublishing version 3-March Prices as well. Neither one of these versions will be visible to your site visitors until you explicitly publish them.
(a) Suppose that all previous versions were published. In this case, sWord will redirect all links to the document “Price List” to the most recent published version available, in this case version 2- February Prices.
(b) Suppose that version 3- March Prices was the only version published. In this case, sWord will deactivate all links to the document “Price List”.
Unpublish all previous versions (including current) while editing new version
By choosing this option, you will be telling sWord to Unpublish all published versions of the document, without leaving any copies for visitors to view. sWord will automatically deactivate all links to this document so that your visitors will not encounter broken links, or “empty” menu items.
For example, let’s assume that we have a document entitled “Price List”, which has three versions: 1-January Prices, 2-February Prices and 3-March Prices. Suppose all of these versions are currently published.
By choosing this option, you will be creating version 4-April Prices, and you will be unpublishing versions 1-3 as well. The document “Price List” will not be visible to your site visitors until you specifically publish at least one of the versions, supposedly version 4.
2. Click on the edit selected document link.
Only click once, then wait for sWord to park the Satellite Window and open the selected document in your main browser window.
Note: regardless of whether or not any previous versions of the document are published or not - a document is considered "published", when the most recent version not currently published.